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Minutes of Management Meeting, January 2013

Friday 8 February 2013, 7.03pm

The Management Committee of Stoolball England met at 53 Kings Road, Horsham, on Monday 28 January 2013 at 7.45pm. Topics discussed include Community Events for 2013, future Stoolball England representative games, details of coaching courses etc., details of website updates and insurance details for 2013.

1. Present

  • Shirley Reed (President)
  • John Price (Chairman)
  • Becky Hull (Vice-Chairman)
  • Kay Price (Secretary)
  • Trevor Parsons (Treasurer)
  • Rick Mason (Website Administrator)
  • Richard Emsley (Membership)
  • Anita Broad (Research Education)
  • Sally Booker (Schools Academy Manager)

2. Apologies for absence

  • Michael Ledwich (Insurance)
  • Ruth Arthur (Coaching Development)
  • Kelvin Speirs (Rules Umpires)

Although Michael Ledwich was unable to be present at the meeting he met up with the Chairman Secretary earlier in the day to give the latest information on Insurance Governance

3. Minutes of the last Management meeting

The minutes of the last meeting were approved and signed as a true record.

4. Matters arising from the last Management meeting

(a) Community events: Weald & Downland Museum Sussex Day 16 June 2013
TakePart, Preston Park, Brighton 22 June 2013
Sports Fest, Barnwood, Gloucester 13-14 July 2013
Sparks in the Park, Horsham 28 July 2013
“Get Active” Festival, Chichester 8 September 2013
The Chairman asked for support from local clubs and their members at these events, where possible.

(b) Stoolball England games: A second ladies match is being planned for this summer and also being considered are a Junior girls’ U.21 and Veteran ladies events. All of these are subject to appropriate dates and grounds being identified. It was agreed to contact all the mixed leagues and enlist their help in the planning of similar matches for the mixed game in 2014.

(c) Horsham Primary Schools’ Festival: Final date to be confirmed with Horsham Cricket Club.

(d) Club Accreditation Scheme: Officer still to be appointed to replace Kevin Hilliard.

(e) Funding bid results: Anita Broad has been successful with a Heritage lottery bid and Broadbridge Heath Cricket Club (which includes BBH stoolball club) has secured funding to update their facilities.

(f) Courses: Level 1 course – proposed date either 6 or 7 April, a venue being sought.
Surrey – Umpires’ course on 5 March and Scorers’ course on 12 March, both in the evening at Wonersh
Dates and venues for Umpires’ and Scorers’ courses in Sussex are under consideration.

(g) Coaching at Forest Boys School in Horsham as part of GCSE project has started and will last for four weeks.

(h) Sports Maker course in Brighton attended by Anita Broad.

5. Treasurer’s report

Trevor Parsons reported a deficit of £407.35 for the latest period as a result of England match income paid in during the last financial year and payments for the match paid out during the current year. Current assets are £31,127.24. The meeting agreed to the purchase of a trailer, the purchase or loan of a generator and the fitting of a tow bar for the transport of the batting cage and bowling machine to community events this summer.

6. Leagues, clubs and constitutions

The committee welcomed the news of a new club Phoenix Stoolball Club who have been accepted into the Coastal Ladies Stoolball League and will be playing on the Rustington cricket ground. The Chairman pointed out the need for all new and existing clubs to be properly constituted and to have appropriate banking facilities.

7. Website update

(i) Rick Mason spoke of the volume of requests for help that have come in via Twitter

(ii) A number of volunteers who have got in touch with us with offers of help.

(iii) There is a network of volunteering recruitment which could be of help to us and in this respect he felt it was important that Stoolball England should make known specific opportunities which potential volunteers could focus on, for example, minute taking; funding officer; media officer; tournament planner; scorers or umpires; enquiries; coaches, team starter; graphic design, project officer; equipment officer.

(iv) It is now possible for clubs to edit their own team’s details on the website

(v) Information about tournaments can now be put on the website and contain an invitation which other clubs can accept on line (vi) SPOGO is a directory developed by ukactive using a Sport England lottery grant. It is an innovative on line tool designed to bring together 30,000 sports, leisure centres and personal trainers. It was agreed that inclusion in this directory could be an asset to NGB’s and stake holders.

8. Insurance

Michael Ledwich reported that this was the second year of a three year deal with Endsleigh and he did not foresee any changes in premiums for the Public Liability Insurance or the Personal Accident Insurance. He will be sending details to all clubs in due course.

9. Membership

As part of his brief, Richard Emsley has successfully contacted a number of affiliated members whose fees were outstanding.

10. CRB checks

It was reported that the existing CRB form can be submitted up until 28 February but after that date there will be a new style DBS (Disclosure and Barring Service) application form.

11. Any other business

(a) Anita Broad – meeting she attended on the regeneration of “The Level” in Brighton with the possible inclusion of stoolball.
(b) Sally Booker reported, on behalf of Ruth Arthur, that coaching at Leechpool School was about to start on 29 January.

There being no further business, the meeting closed at 10pm.

Next meeting: Monday 25 February 2013, 7.45pm at 53 Kings Road, Horsham.

John and Kay Price
8 February 2013