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Minutes of Management Meeting on 31 July 2009

Sunday 6 September 2009, 9.03pm

The Management Committee of Stoolball England met at 53 Kings Road, Horsham on Friday 31 July 2009 at 7.45pm.

1. Present

  • Shirley Reed (President)
  • John Price (Chairman)
  • Kevin Hilliard (Vice-Chairman)
  • Kay Price (Secretary)
  • Trevor Parsons (Treasurer)
  • Rick Mason (Website Administrator)

Apologies for absence:

  • Michael Ledwich (Insurance)
  • Barbara Fitzpatrick (Marketing and Publicity)
  • John Fitzpatrick (Umpires)

2. Minutes of the last Officers’ meeting

The minutes were signed and approved as a true record.

3. Matters arising from the last meeting

There were no matters arising.

4. Treasurer’s report

A financial report up to end of July was circulated to Management Committee members by the Treasurer and it showed good sales figures of £8,918.92 for the year to date and a sizeable income from the coaching courses undertaken at University College, Chichester in autumn 2008 and latterly at Greenway School in Horsham at the end of May 2009.

The Treasurer explained that the expenditure for the Schools Coaching Project which had been undertaken during the summer term was unlikely to be claimed in time for this year’s balance sheet but it would be covered in the next financial statement. In Michael Ledwich’s absence, the Treasurer also reported that insurance had been taken out by 110 clubs this year. He asked if the equipment agents could carry out a stock take during September and let him have the figures in good time for the end of the financial year on 30 September.

Since the matter had financial implications, John Price told the meeting about a letter Stoolball England had received from the Sussex County Sports Partnership (SCSP) requesting that a yearly subscription of £300 plus VAT be paid if stoolball was to continue receiving the same level of support as it had in the past. It was explained in a follow-up meeting with Sallie Harper that because SCSP funding had been drastically reduced this year, they could only support the 46 sports funded by Sport England and that any other sports wanting SCSP support would need to pay a yearly subscription.

Following the meeting, John Price had spoken with a member of staff from the South East regional office of Sport England and the Central Council of Physical Recreation (CCPR) about the problem and at the time of the meeting was waiting for Greg Clements from Sport England in London to come back from holiday. He mentioned that when leaving a message with Sport England, he asked about the Stoolball England National Governing Body recognition application currently lodged with them, but was told that nothing had happened to date.

The meeting was in agreement that whilst we still wanted to be part of the SCSP, it was not felt reasonable that we should have to pay £300 plus VAT for the privilege. Further steps would be taken once responses were received from Greg Clements and Richard Norman from CCPR.

5. Insurance report and rules update

As reported during the Treasurer’s report, 110 clubs took part in the insurance scheme this year, a small increase in numbers from last year. Michael Ledwich also reported that Stoolball England had received £350 from the Insurance brokers which was as a result of an overpayment.

It was also reported that there needed to be some guidance sent out to umpires regarding the ‘No Ball’ rule, Rule 10. A letter had been received from an umpire and it was agreed that if the rule was causing confusion, it should be clarified in time for next season.

Action: Michael Ledwich and John Fitzpatrick

6. Web site report

Rick Mason reported that he had added more statistics to make use of the information being provided by clubs. Stoolball England also needed to impress on leagues and associations that if they enter their fixtures and match results then a great deal of time would be saved by the automatic generation of league tables. This would be particularly important to the larger leagues like the Eastbourne Red Triangle. In addition, publicising a league’s fixtures is also good publicity for the clubs in that league and lets any casual browser on the Stoolball England website know what is going on in their locality. If the total information about mixed (league and friendly), ladies (league and friendly) and junior teams was available on the website, it would cut out a number of unnecessary emails asking about local clubs and contact names.

7. Publicity material

  1. Coaching manual: The manual needs to be edited. Action: Kevin
  2. Tri-fold leaflet: a photo needs to be changed and then it is ready to print. Action: Kevin
  3. Business cards: These to be designed ready for next season. Action: John and Kay

8. Any other business

  1. BingoLotto will be starting up again in September. Publicity has been provided by CCPR to put on our website during August. Trevor Parsons volunteered to take over the promotion of the new game.
  2. Horsham Schools Coaching Project: Beneficial rub-offs – Two sessions of stoolball are planned in August to attract youngsters to the game and a third one is taking place at The Weald School in Billingshurst. Ian Ford from Horsham Leisure Link is also planning a stoolball coaching session through his ‘Health Promotion in the Workplace’ scheme and Becky Hull and Ruth Arthur have been asked to assist. Finally, all those schools with stoolball equipment have had their wickets and bats refurbished so that they will be ready for use next summer.
  3. Two items from Shirley Reed – Northchapel Stoolball Club – funding to improve the sports pavilion has been raised by villagers in memory of Shirley Bufton, a long standing player for the club who died last year.
  4. Milland Charity Cup – this event is run every year with 8 teams taking part. There are four matches in first round, home and away, where the difference in match score after the first match is calculated and the surplus is taken into account in the next match. The income from raffles at the end of each game goes to the charity. With the four first round winners, there are two semi-finals and the final winner of the event chooses the charity that the money should go to.
  5. Discussion on stoolball wickets at the next meeting.

Date of next meeting: 28 August 2009

The meeting closed at 10pm.

Kay and John Price, 25 August 2009